Invoicing Locadile

Please use this address and VAT number for your invoice:
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Locadile b.v.
Veenbesstraat 156
3765BD Soest
The Netherlands

VAT: NL865905368B01
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You can in principle invoice when you want, but we prefer to receive a single invoice (listed by Job ID) at the end of the month for all work due in that particular month. Please send it to finance@locadile.de
Please consider compiling small amounts over more months to lessen the admin work on both sides and clear it by the end of each quarter.
However, all costs must be invoiced by the end of each calendar year.

We usually gather all invoices in the beginning of each month and send them to the bookkeeper after we checked everything – including formats etc.
Note that we’re not confirming reception of all the incoming invoices. That’s a lot of work but we’re instead letting you know when it’s paid.

Should there be an incident where an email or invoice slipped through the cracks (which happened twice in 5 years), then it can be sorted out within a day. Just let us know if your invoice should happen to pass the payment deadline and we’ll fix that immediately.

How to create an invoice for Locadile

An invoice must contain:

  • Your business details: name, address, VAT number (if applicable), Chamber of commerce number (if you’re registered).
  • The name and full address of Locadile (see above) + VAT number (if applicable).
  • A unique (sequential) number.
  • The invoice date. That’s the date you send the invoice.
  • A payment method: Bank details incl. IBAN and BIC/SWIFT, Paypal/Wise/Payoneer account.
  • Service details: Job ID, the description from the email subject and a total per job.
  • Pricing: The currency and the total amount due. If applicable the VAT rate is needed as well as the amount due incl. and excl. VAT.
  • If you’re outside the Netherlands but within the EU, please see the section “VAT exemption” below regarding VAT.

We can also process your invoices easier (and faster) when you:

– use PDF format (instead of .doc, .xls, .txt etc.).
– use EU date format: day/month/year
– use the EU separator format “1.000,00” when invoicing in EUR
– sort the invoice according to Job ID instead of date
– enter one total sum per Job ID
– VAT when applicable (see below for rules regarding VAT exemption)

VAT exemption?

Furthermore, please keep the following in mind if you’re exempt from the VAT regulation, or we cannot process your invoice:

1. The applicable ruling must be mentioned on the invoice.
2. If there is a specific ruling in the country of an exemption, this must be mentioned on the invoice.
3. If the general EU ruling VAT Exempt is applicable, a valid VAT number must be on the invoice with the text “VAT reversely charged”.
You can check if your VAT number is valid on VIES: https://ec.europa.eu/taxation_customs/vies/#/vat-validation
You can read more about VAT exemption here: https://taxation-customs.ec.europa.eu/exemptions_en

Payment terms

We strive to pay your invoice within 45 days (from the day we received your invoice).
Please note that we currently prefer payment by bank transfer or through PayPal.